Information for current parents

The academy day

Time:Lesson:
8.40 to 9.40Lesson One
9.40 to 10.40Lesson Two
10.40 to 11.10Tutor Period
11.10 to 11.30Break Time
11.30 to 12.30Lesson Three
12.30 to 13.30Lesson Four
13.30 to 14.00Lunch Time
14.00 to 15.00Lesson Five
15.00 to 16.00Lesson Six - For Post-16 and Intervention

Holidays during term time

What the law says:

The DfE regulations make it clear that parents do not have any right or entitlement to take a child out of school for the purposes of a term time holiday. The regulations do state that Principals may, in exceptional circumstances, grant up to 10 school days leave in a school year for the purposes of an annual family holiday but parents should not expect such leave to be granted as a right. The law says that it is likely that in most cases Principals will refuse to authorise absence. The Government’s guidance on term-time holidays states: ‘Parents should not normally take pupils on holiday in term time’.

In exceptional circumstances, parents must apply in writing using the academy’s leave of absence form.

Holiday Request Form

It is the decision of the Principal as to what might qualify as an exceptional circumstance and each request for term-time absence will be considered on an individual basis. The Principal will also look very carefully at the child’s previous attendance record when considering a request.

 

  • If we do not agree to grant leave and parents take their child on holiday in spite of this, then it will count as unauthorised absence – the same as ‘truancy’.
  • If the child remains absent for longer than agreed then this extra time will be recorded as unauthorised absence.
  • Multiple sessions of unauthorised absence from the academy may result in the issuing of a fixed penalty notice.
  • If a child fails to return to school within 10 days of the agreed return date and there is no appropriate contact from parents/carers, we are entitled to remove the child from our roll and will take action to report the child as missing from education.

Family emergencies need careful consideration. It is not always in the best interest of the child; nor appropriate for them to miss school for family emergencies that are being dealt with by adult family members. Being at school, friendships and support from staff can provide children with stability and care during difficult times. The routine of school can provide a safe and familiar background during times of uncertainty.

Parents /carers can be prosecuted for their child’s truancy or poor attendance. We want to avoid this happening and will do our best to work with families, but we will take legal action in cases of persistent absence, unauthorised leave or truancy.

 

Free school meals

Did you know that your child might be entitled to free school meals? For more information and details on how to claim click here.

 

Cashless catering system

Willenhall E-ACT Academy are pleased to be working with NRS for the cashless catering system along with the online payment option provided by Parentpay.

What is cashless catering

Cashless catering allows meals to be served without the need to pay for them at the point of sale. This speeds up the service and is also more hygienic, as it means catering staff don’t have to handle money as well as food.

How does it work

Parents or students top up their account in advance – either by using an online payment system via Parentpay, or alternatively, in cash using top-up machines located in the academy. Meals are then charged against that amount until it is used up. Students identify themselves when they ‘buy’ their meals using a simple fingerprint reader.

What are the advantages

For the academy, it means cutting down on the amount of cash which is handled in different places. For parents, it avoids the need to be finding money every day and means they can be certain it is being used to buy school meals. For students it means a faster service, with no identity cards to lose or PIN numbers to remember.

What about free school meals

For students receiving free school meals, the account is topped up by the school, but otherwise there is no difference. The system allows eligible students to receive their meals with the minimum of fuss, and without anyone else being aware that they are receiving free school meals.

What if I still want to use cash

Students can still use cash to pay for meals, but they will need to do this in advance using one of the top-up machines in the academy – they will not be able to pay for meals in the dining room itself.

How does the fingerprint system work

We need permission to take each student’s fingerprint and keep this information in a ‘biometric store’.

What is Biometrics

Biometrics simply means identifying people by their physical features – most often by the use of fingerprints, or by face or eye recognition. A machine with a biometric reader can tell who you are by checking these features against the information it already holds.

Why use Biometric information in schools

Schools are busy places and we need to be able to serve students quickly and effectively. We’ve identified a specific areas where using a fingerprint system would be helpful:

· for our catering service where we need to serve a large number of students in a short space of time, as well as checking who is entitled to free school meals

How is the data stored

The system doesn’t keep actual copies of fingerprints. Each fingerprint is turned into computer code which is then matched with the correct student each time he or she uses a fingerprint reader. This computer code is stored securely within the academy and is not made available to anyone else.

 

How can I find out what my child is eating?

If you use the online payment option through the Parentpay service you can drill into the daily transactions to check what your child is buying.

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